If you are a business owner, you will probably need to host some corporate events. These events can be difficult to prepare for and plan – but they don’t have to be! In this blog post, we will give you tips on what to prepare to do that. We’ll talk about what is involved in planning for a corporate event, as well as the most important aspects of hosting one.
Identify the goal of your event
The first thing that you need to do is figure out what the goal of the event is. This step will help you to know what activities are needed in order to plan for it. For example, if the event is corporate networking event, then it might be appropriate to have food and refreshments or a keynote speaker to introduce everyone at the gathering. However, if the event is solely for your employees, it might suffice simply to provide lunch and/or snacks.
Know how many people will be attending
The next step is to know how many people will be attending the event. This will help in planning the layout and the type of refreshments that you want to provide. You can also use table cards or name tags that have a visual representation of what each person will be expected to do for the event (i.e., who they should speak with, who they should greet).
You should also know if there will be external guests, or performers, attending the event. If so, you will need to have a separate area for them that’s not going to disturb or disrupt your employees’ experience.
Plan around budget, time frame, and location
It’s important to think about the budget and time frame for the event as it will help you to identify what type of food, refreshments, and entertainment is appropriate. For example, if your event is an hour long at a high end hotel, then it might make sense to serve cocktails and hors d’oeuvres with a speech by a celebrity. However, if your event is going to be two hours long at a more modest location with a cost of $100 per person, then it might be more appropriate to have sandwiches and chips instead.
Additionally, you’ll want to know where the event will be taking place. This will help you know what table set up is best for a formal sit down dinner or black tie affair or a buffet-style layout is better suited for a casual networking event. If the location will be far away, you should prepare for means of transportation like from bus companies (such as https://melbournecoachcompany.com.au/) offering these kind of services.
Consider what type of food you want to serve (buffet or plated)
You’ll also want to think about what type of food you want to serve at the event. There are many different options available, including plated dinners, which provide guests with individual servings. This type of dinner is more formal and can be better suited for an evening affair or black tie event. On the other hand, buffets are great for more casual events where you still want some variety in the types of food served. They can also be easier on your budget!
Decide if you want a live band or DJ for music entertainment
There are also many musical entertainment options that you can choose from. Live bands, for example, have the benefit of being able to play your favorite songs and allowing guests to dance if they want. You may be able to find a local band in your area or hire one out of town based on budget needs.
On the other hand DJs are great for more relaxed events with less dancing. This is because you can make your own playlist of songs, allowing guests to choose their favorite tunes. DJs are also great if there will be multiple types of music represented at the event (i.e., rock and roll) or different age groups attending (for example, young adults vs senior citizens).
Provide the right entertainment and activities to encourage connections
The last step is to provide some type of entertainment or activity that will encourage people to connect with each other at your corporate events. This could be something as simple as having name tags so that you can start conversation, or it could be something more formal like ice breakers or group activities.